Effective Date: 20 July 2025
Introduction
At Collective Intelligence for AI (“we,” “us,” “our”), your privacy is our priority. This Privacy Policy explains how we collect, use, and safeguard your personal data in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
Data We Collect
We may collect and process the following categories of personal data:
Interaction Data Metadata related to how you interact with the platform, other participants, or content (e.g. upvotes, flags, comments, or co-authorship).
Personal Information: Name, email address, phone number, job title, company name, and any other identifying information you provide when joining collective intelligence initiatives.
Contribution Data Insights, ideas, responses, evaluations, and other intellectual inputs you submit on our platforms.
Communication Data: Any correspondence or inquiries you send through email, contact forms, or other means.
Technical Data: IP address, browser type, operating system, and usage data collected via cookies and similar technologies.
Legal Basis for Processing
We process your personal data based on the following legal grounds:
Legal Obligation: To comply with applicable laws and regulations.
Consent: When you opt-in to share insights, receive newsletters, or participate in knowledge-sharing campaigns.
Contractual Necessity: To fulfil our obligations under a contract with you.
Legitimate Interests: To facilitate and improve our services, foster trusted collaboration, and ensure quality contributions—always balanced against your rights and expectations.
How We Use Your Data
Your data is used for the following purposes:
Facilitating Participation Enabling your contributions to be included in collective intelligence efforts.
Attribution (where applicable) Crediting you for ideas or insights where consent has been given.
Improving Insights Analysing contributions and usage to enhance platform design and content quality.
Communication Responding to your inquiries or sending updates about projects you are involved in (with consent).
Security and Governance Ensuring the integrity of collaborative environments.
Note: We do not sell your data to 3rd party organisations.
Cookies and Tracking Technologies
Our website employs cookies to:
Remember your preferences and enhance functionality.
Analyse traffic and usage patterns.
Deliver personalised content.
For details, refer to our Cookie Policy. You can manage your cookie preferences via your browser settings or through the cookie banner.
Data Retention
We retain your data only as long as necessary for the purposes described:
Analytics & Technical Logs Retained for up to 5 years.
Contribution Metadata Retained while relevant to collective outputs or archives.
Contact & Account Data Retained for the duration of your active participation or as required for legal obligations.
Data Sharing & Attribution
Depending on the platform or context:
Where content becomes part of published reports or collective outputs, attribution will follow consent-based terms outlined in platform guidelines or participation agreements.
Contributions may be shared anonymously or with attribution, based on your choices at the time of participation.
International Data Transfers
If data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards, such as:
Standard Contractual Clauses (SCCs) approved by the European Commission.
Adequacy decisions from the European Commission.
Your Rights
Under GDPR, you have the following rights:
Access: Obtain a copy of your personal data.
Rectification: Correct incomplete or inaccurate data.
Erasure: Request deletion of your data, subject to legal obligations.
Restriction: Limit processing under certain conditions.
Data Portability: Transfer your data to another provider.
Objection: Object to data processing for legitimate interests or marketing.
Withdraw Consent: Withdraw consent for processing at any time.
To exercise these rights, contact us at [email protected]. We will respond within one month
Data Security
We employ robust technical and organisational measures to protect your data against unauthorised access, loss, or misuse. Measures include encryption, secure servers, and strict access controls.
Changes to This Policy
We may update this Privacy Policy periodically. Updates will be posted on our website with the revised “Effective Date.” Please review this page regularly for changes.
Contact Us
For questions or concerns about this Privacy Policy or your data:
Collective Intelligence for AI is operated by Launchworks Ventures Ltd.
124 City Road, London, England, EC1V 2NX, UK.
Email: [email protected]
Phone: +44 207 160 63 21